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Organization Overview
Established in 2016, MMDC is a not-for-profit, community development organization committed to strengthening the communities between and around its anchor institutions – major healthcare and educational institutions – including ALSAC / St. Jude Children’s Research Hospital, Baptist Health Sciences University, Le Bonheur Children’s Hospital, Methodist Le Bonheur Healthcare, Regional One Health, Shelby County Health Department, Southern College of Optometry, Southwest Tennessee Community College and University of Tennessee Health Science Center. Together, these institutions have more than 25,000 employees, 8,000 students, collective spend of $1.3 billion, and control more than 300 acres of real estate. The Memphis Medical District is also home to more than 10,000 residents. These institutions, along with local and national philanthropy, area corporations and collaborative community partners, support the work of MMDC to revitalize the Memphis Medical District, and make it a preferred destination to work, live, learn and visit.
MMDC Departments
MMDC’s approach is comprehensive and inclusive of residents, employees, students, and visitors to the district. In addition to connecting the dots across the major healthcare and educational institutions, MMDC also focuses on the following program portfolios:
1. Clean and Safe Streets & Public Spaces – Catalyzing connections between people and place through improvements to the public realm, including parks, streetscapes, sidewalks, plazas and enhanced mobility options. District Ambassador program; Coordination of safety efforts, hospitality assistance and environmental and cleanliness improvements.
2. Development – Fundraising, grant writing and management, and donor/partner cultivation and recognition.
3. Economic Development – Supporting and connecting the diverse neighborhoods in the District through growing and attracting small, minority and women-owned businesses, as well as supporting existing businesses through programs like Buy Local.
4. Marketing and Communications – Promoting organization’s mission, values and impact to various stakeholders through creatively telling the District’s and organization’s story. 5. Real Estate – Cultivating a rich environment for appropriate development through coordinated planning and investment, with a focus on creating mixed-use, mixed income places.
6. Workforce Strategies – Through Hire Local, connecting neighborhood residents to training, education, and employment opportunities where there is a clear career pathway, a livable wage and a growing career field.
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Title |
Executive Assistant |
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Reports To |
President |
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Summary |
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our team at MMDC, one of Memphis Business Journal’s 2024 Best Places to Work. The ideal candidate will be a critical thinker, excellent communicator, and problem-solver, capable of handling sensitive information with discretion and professionalism. |
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Education and Experience |
• Bachelor’s degree in Business Administration, Communications, or a related field preferred. • Proven experience as an Executive Assistant or in a similar role. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. • Exceptional organizational and multitasking skills. • Strong written and verbal communication skills. • Ability to work independently, take initiative, and prioritize tasks. • Demonstrated ability to handle confidential information with discretion. |
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Starting Salary |
$45,000 - $55,000 commensurate with experience; performance bonus eligible. |
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Key Benefits
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• Generous benefit package • Parental leave • Professional development opportunities • 401(k) employer match • 20 Days per calendar year of paid leave • At least 10 office closing days for public holidays • Up to 10 remote workdays while traveling • Phone reimbursement |
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Physical Requirements |
• Tasks require the ability to exert light physical effort in sedentary to light work, including lifting, carrying, pushing, and/or pulling objects and materials of light weight (5-10 pounds). • Lifting/moving supplies • Tasks may involve extended periods at a keyboard or workstation. |
Essential Duties and Responsibilities:
• Managing and maintaining the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Scheduling and organizing Board of Directors meetings, including coordination of location, catering, attendance, and technology; developing and distributing board packets; and scheduling and organizing committee meetings.
• Responding to emails and calls on behalf of the President as necessary and taking appropriate next steps.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, proofread, and edit documents, reports, and presentations.
• Build and maintain positive relationships with key MMDC stakeholders.
• Coordinate office operations and ensure the smooth functioning of administrative processes.
• Reconcile and submit expense reports.
• Manage and organize files, documents, and correspondence.
• Composing and preparing correspondence that is sometimes sensitive or confidential in nature.
• Oversee the daily operations of the office, ensuring a smooth and efficient workflow. Manage office supplies, equipment, and facilities. Coordinate with vendors, service providers, and building management.
• Assist with travel arrangements, itineraries, and accommodations.
• Handle sensitive information with the utmost discretion and integrity.
• Assist with special projects as needed.
Submittal
If you are interested in applying, please upload your resume and cover letter to https://wkf.ms/4h8Uxlz
Applications will be evaluated on a rolling basis so please submit as soon as possible. In your cover letter, let us know why you are interested in this type of work and specifically, how your past experiences in facilitating training programs make you an ideal candidate for our growing not-for profit, community development organization.
NO PHONE CALLS. For more information: www.memphismedicaldistrict.org
